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UK-London: Event services.

Preliminary Questions
This notice is for prior information only: No
This notice aims at reducing time-limits for receipt of tenders: No
This notice is a call for competition: Yes

Section I: Contracting Authority

I.1) Name and addresses:
Department for Digital, Culture, Media and Sport, United Kingdom
100 Parliament Street, 100 Parliament Street, London, SW17 8SL, United Kingdom
Tel. +44 2072112175, Email:
Contact: Margaret Christensen
Main Address:, Address of the buyer profile:
Specifications and additional documents: As Above
I.2) Joint procurement:
The contract involves joint procurement: No.
The contract is awarded by a central purchasing body: No .

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Further information can be obtained from: the above mentioned address
Tenders or requests to participate must be sent: electronically via -- to the abovementioned address

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity:
Recreation, culture and religion

Section II: Object

II.1) Scope of the procurement
II.1.1) Title: Ceremonial and Event Management Services
Reference number: 101622
II.1.2) Common Procurement Vocabulary:
79952000 - Event services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description:
The Authority proposes to engage in a competitive process to appoint a contractor for the provision of public events and project management services in respect of a number of Royal and State Ceremonial events in London and Windsor, that are of national and international significance.

The programme of events include but are not limited to:
¿National Service of Remembrance at the Cenotaph (Remembrance Sunday)
¿State Visits to the UK by foreign Heads of State
¿Flag flying for numerous events i.e. Trooping the Colour and Commonwealth Day
¿A number of other major royal events
¿Other memorial occasions on an adhoc basis
Please be advised that the estimated value of this contract is estimated to be £40million - £68million which comprises a programme of planned events worth between £1million - £2million per annum and other unscheduled major events.
II.1.5) Estimated total value:
Value excluding VAT (give figures only) : 68,000,000 - GBP
II.1.6) Information about lots:
This contract is divided into lots: No
Maximum number of lots that may be awarded to one tenderer: Not Provided
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description
II.2.2) Additional CPV code(s):
71242000 - Project and design preparation, estimation of costs.
72224000 - Project management consultancy services.
79421000 - Project-management services other than for construction work.
79421100 - Project-supervision services other than for construction work.
24955000 - Chemical toilets.
35821000 - Flags.
35821100 - Flagpole.
79710000 - Security services.
48952000 - Public address systems.
32000000 - Radio, television, communication, telecommunication and related equipment.
32344210 - Radio equipment.
32344280 - Portable radios.
34928200 - Fences.
II.2.3) Place of performance:
Region Codes:
II.2.4) Description of the procurement:
DCMS is seeking a supplier that will provide a full turnkey event and project management service. The services that are required include but are not limited to the following:
¿ Event planning, coordination and management
¿ Planning of works and delivery
¿ Project Management
¿ Logistics management
¿ Event digital services - large screens for media broadcasting
¿ Supply chain management (sourcing, and managing suppliers/sub-contractor, negotiating costs, delivery arrangement, payment colelction and processing)
¿ Financial management and reporting
¿ Reinstatement works
¿ Storage of temporary structures and event items
¿ Provision and installation of Public Address System
¿ Provision and deployment of portable radios
¿ Provision and management of Public Toilets
¿ Provision of stewards and support staff
¿ Provision of flags and flagpoles
¿ Provision of temporary media structures and enclosures
¿ Installation of event items and other temporary structures
II.2.5) Award Criteria :
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimate value
Value excluding VAT (give figures only) : 68,000,000 - GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months - 60
This contract is subject to renewal : YES
II.2.10) Information about variants
Variants will be accepted : NO
II.2.11) Information about options
(if yes) Description of these options:
Optional extension(s) up to 48 months are available under the contract in increments of 24 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds : NO
II.2.14) Additional information
Not Provided

Section III: Legal, Economic, Financial And Technical Information

III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents (see the Selection Questionnaire Instructions).
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Selection criteria as stated in the procurement documents
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Selection criteria as stated in the procurement documents
Minimum level(s) of standards possibly required (if applicable) :
Not Provided

III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Not Provided

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - Not Provided
In the case of framework agreements justification for any duration exceeding 4 years:
Not Provided
IV.1.6) Information about electronic auction
An electronic auction will be used - NO
IV.1.8) Information about Government Procurement Agreement (GPA )
The contract is covered by the Government Procurement Agreement (GPA) - YES
IV.2) Administrative information
IV.2.2) Time limit for receipt of expressions of interest
Date - 21/08/2020 Local Time - 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:
IV.2.5) Scheduled date for start of award procedures: 30/04/2021

Section VI: Complementary Information
VI.2) Information about electronic workflows
VI.3) Additional Information:
The services are in scope of Schedule 3 of the Public Contract Regulations 2015 and so subject to the light touch regime. The procedure to be followed will be similar to the competitive procedure with negotiation described in regulation 29.
It is envisaged that the competitive process will take place in successive stages to reduce the number of bidders, by applying the selection/award criteria stated in the procurement documents, ideally to no more than 3, with whom we will conclude final negotiations.
The Authority reserves the right to award the contract on the basis of tenders without conducting negotiations.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:
GO-2020722-PRO-16871045 TKR-2020722-PRO-16871044

VI.4) Procedures For Appeal
VI.4.1) Body responsible for appeal procedures:

Royal Courts of Justice
LONDON, WC1A 2LL, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Royal Courts of Justice
LONDON, WC1A 2LL, United Kingdom
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
If an appeal regarding the award of a Contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.

VI.5) Date Of Dispatch Of This Notice: 22/07/2020

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